Yale Department of Chemistry
Yale Chemistry Newsletter July 7, 2017

Workday Financials

Workday Financials is live!

Items of note:

1. Not all PTAO to COA conversions are correct in Workday. It will be weeks before they are correct. When COA segments auto-populate, you need to check them against the COAs you received from Kelly Kellerman. The excel spreadsheet contains the correct number. If you believe there is an error, contact Kelly Kellerman.

2. To request a new supplier for procurement, follow the instructions in the Create Supplier Request. Note: all employees can do this.

3. Procurement - Error - "Contact VCU to add PO Distribution Information" - you will need to email supplier.change@yale.edu asking them to add the PO distribution line to the vendor information.

4. PTAEO splits in Supplier Invoice Requests do not work - the system keeps giving error messages when trying to submit the report. To bypass that, we have been doing different line items to reflect the funding splits.

5. You cannot pay an international payee by a check request. The system keeps prompting you to place the payee in the US, even if the payee was never in the US. Also, we cannot make the distinction between an international CR and a domestic one, because there are no options to do so.

6. Wire information submissions - we have been sending wire information to supplier.change@yale.edu to no avail. All vendors who had been previously paid by wire were transferred to Workday as 'paid by check,' so we have been sending wire information for the vendors we need to pay so that they can update the system. None of us has received any response, and the vendors are still awaiting payment.

7. Invoices cannot be paid through Workday. They are to be submitted to yss.invoices@yale.edu as before.

8. Notifications sent for changes made to vendors would be much appreciated, so that we can proceed with payments as soon as the requested changes are made.

9. We cannot save some expense reports for later if we do not have complete information, because the system prompts us to fill in fields before we hit save.  

10. When an approver sends back an expense report, the spender receives the send back notification, not the expense report delegate. Until this is fixed in the system, the spender should notify their expense report delegate when they receive a send back notification.

11. On June 28, a legacy version of SciQuest was archived. When Workday Financials launched on July 5, a new version of SciQuest was activated. The legacy version is available in read-only format to allow users to see histories of past purchases. To learn how to copy "favorites" from the legacy version of SciQuest to the new version, refer to the Personal Favorites Quick Guide. All open Oracle/SciQuest orders have been converted to POs in Workday. Although they have been assigned new Workday PO numbers, open orders can still be found by searching for their prior PO numbers (1. Use the report Find Purchase Orders by Cost Center - Yale 2. Enter the Oracle/SciQuest PO number (without prefix) in the Purchase Order Reference ID field). For more information on making purchases through SciQuest using Workday, see Buying Goods Through SciQuest Using Workday. Additionally, new procurement training materials are being developed; continue visiting the Procurement page on the Workday@Yale website for new information.

Please click here to visit the Workday@Yale page on our website for training guides, videos, and more.

Our Local Workday Guru is Barbara Fitzgerald in the Stockroom. She is available 9am-4pm at barbara.fitzgerald@yale.edu or 203-432-3946.



To view this newsletter online, click here.

For further information on any of the items included here or if you would like to contribute to the next newsletter, send email to Lisa Thomas.

The summer hours in the Main Office are 8:30 am to 4:30 pm.

The Glass Shop will be closed July 20th, 21st, 24th, and 25th. Those interested can join the Glass Shop email list.

The Yale Science and Engineering Association (YSEA) is organizing the inaugural Yale Science, Technology, Engineering and Mathematics (STEM) Career Fair to be held Tuesday, September 26, 2017. They would like help recruiting additional corporate participants. If you have contacts at companies seeking STEM-related graduates and students, please email YSEA.

With the transition to Workday Financials, the copier codes have changed. Please check the new list prior to using the copiers in SCL 252 or the stockroom to ensure you are using the correct code.

Please click here for updates on the Yale Science Building.

Job Opportunities

Genentech has openings available in Process and Medicinal Chemistry. See the below attachments for details.

Enanta Pharmaceuticals in Watertown, MA has openings in Medicinal Chemistry at the PhD level. If interested, send CV and research summary to Joseph Panarese.

Professor P. Brumer Chemical Physics Theory Group - Department of Chemistry University of Toronto: Postdoctoral Position in Theoretical Chemical Physics/Physical Chemistry. The group is currently engaged in theoretical and computational studies of coherent control of molecular processes, light-matter interactions, light-harvesting processes, retinal isomerization, novel studies on electronic energy transfer and dynamics in nanoscale and biological systems, quantum and classical analyses of laser induced molecular processes, dynamics of open quantum systems with applications to biomolecular processes, quantum chaos, and classical-quantum correspondence. Interested in candidates with a strong background in any of these areas, or in molecular dynamics and molecular structure. Applicants are asked to send their CV to P. Brumer and arrange to have 2 or more letters of recommendation sent to the same email.

"la Caixa" Foundation is launching a postdoctoral fellowships program with 30 openings at Universities and Research Centers in Spain. Click here for more information.

Fellowships and Other Awards

The Data Incubator is an intensive 8 week fellowship that prepares masters students, PhDs, and postdocs in STEM and social science fields seeking industry careers as data scientists. Click here to apply.

TomKat Center Postdoctoral Fellowships in Sustainable Energy: Designed to attract exceptional young researchers to Stanford University where they can receive postdoctoral training under the mentorship of Stanford faculty and explore new research directions in sustainable energy and its intersection with food, water, transportation, human health, or the environment. Click here for more details and to apply by July 15, 2017.

The journal Energies invites applications for two Travel Awards for postdoctoral fellows or PhD students to attend an international conference of their choice in 2018. Click here for more information and to apply.